Unit Owner Paid Supplier Invoice

Sometimes a unit owner may pay a supplier invoice, and the amount must be recorded as a credit in the system.

🧾 Steps to follow:

1. Register the credit in the owner’s account

  • Go to:
    Treasury > Receipts > Process Receipt
  • Receipt Type: Cash
  • Description: justify the credit reason

2. Record the supplier’s invoice (if applicable)

  • Go to:
    Accounting > Supplier Invoices > Process

3. Associate the credit with the invoice or expense

  • Go to:
    Accounting > Deposit Slips > Process Deposit Slip
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  1. Select the unit owner
  2. In the receipt grid, select the pending cash receipts
  3. Choose the appropriate option:
    • Has Expense (if there is no invoice)
    • With Supplier Invoice (if there is an invoice)
  4. Enter the amount used to pay the expense
  5. Complete the remaining fields
    • No need to select payment method, as the credit will be used

4. Apply the credit to outstanding debts

  • Go to:
    Treasury > Receipts > Process Receipt
  • Create a zero-total receipt, matching:
    • The credit movement
    • The debts to be offset
  • Adjust the values so that the total is zero

✅ This ensures the owner’s credit is correctly registered and can be used to offset future debts.