When the supplier issues a Credit Note
If the supplier issues a Credit Note to be used as a discount on future invoices, you should record it in the system as follows:
- Go to:
Accounting > Supplier Invoices > Process Supplier Invoices - In the Document Type field, select: Credit Note
The credit note will be available in the account statement to offset pending invoices.
When the supplier refunds the amount directly
If the supplier transfers the amount directly to the condominium’s bank account, the entry should be recorded as follows:
-
Go to:
Accounting > Accounting Documents, in Journal D -
Entry:
- Debit (D): Bank (Account
121...) - Credit (C): Expense (Account
62...)
In this case, you do not need to use the supplier’s account, since the amount will not be used again in the system.