GC offers a very practical feature that allows you to configure the budget structure and cost distribution all in a single screen.
This document provides a step-by-step guide with detailed explanations:
Go to:
Budgets > Drafting > Wizard
Step 1 – Initial Settings
These options define how the budget is calculated automatically:
- Budget Preparation Mode: only affects how data is presented in the next step.
- Rounding of distribution: it’s recommended to use 2 decimal places to avoid discrepancies in final totals.
- Reserve Fund (FCR) calculation per unit:
- Based on budget: distributes according to permillage
- Based on fees: calculates 10% over the unit fee
- Include administrative year in expenses:
- If enabled, you must manually add the “Administration Services” category in the structure
- If disabled, GC will add it automatically and calculate the value in step 4
- Include administrative year in FCR:
- If disabled, the administration service value is not included in the reserve fund calculation
- Auxiliary permillage:
- Allows distribution based on an alternative permillage (e.g. housing + garage)
- Enables a new field in the unit profile to define auxiliary permillage
Step 2 – Budget Structure
Add the budget categories:
- Cost Center: expense group
- Account: expense type
- Category: expense breakdown
Step 3 – Cost Distribution
Associate each unit to the relevant Cost Centers to define how costs are shared.
Finalization
Once completed, the budget is ready for value input.
After it’s saved, you can print the distribution map and verify the calculated fees.
⚠️ If you change the cost structure after the budget has been created, you must delete the current budget and reload the values to apply the new structure correctly.
ℹ️ For more information, see:
Budgets > Budget Explanation