Penalty settings are configured in the building record under:
Buildings > Buildings, Settings option, Agreements tab
Penalty Type:
- No Penalty: completely disables the penalty feature
- Fixed Penalty: fixed value throughout the year, if triggered
- Variable Penalty: value may vary each month
Calculation Method:
- Percentage: applies a percentage to the amount due
- Fixed Value: applies a fixed value whenever a penalty is due (> 0)
Value Type:
- Cumulative: considers all unpaid months since the beginning of the fiscal year
- Last Fee: considers only the most recent unpaid fee, from the month being processed
Due Days:
Number of days after which a fee is considered overdue.
⚠ The higher this number, the fewer debts will be considered overdue.
Fees:
You can configure up to 4 types of fees to be considered for penalty calculation.
Single Value or Percentage Field:
If the Penalty Type is Fixed, a single field will appear to define either the amount or percentage, based on the selected calculation method.
12 Months:
If the Penalty Type is Variable, 12 fields will appear (one for each month) to enter different values or percentages per month, depending on the calculation method.
Process Overview:
- Penalties start from the first month of the building’s fiscal year
- A reset occurs at the start of each new year
- The Due Days field directly impacts how penalties are calculated
- If a penalty was already generated, the system avoids duplication (manual penalties are not considered here)
Processing Penalties
Even if penalties are configured, user action is required to process them.
Penalties are not generated automatically.
Two steps are required:
-
Go to
Budgets > Penalties > Generate Penalties- Fill in the necessary fields
- Click Save
-
Go to
Budgets > Penalties > Process Penalties- Review the generated penalty amounts
- Select only those you want to post to the account
- Click Save
After processing, you can check the Account Statement, where the penalties will appear posted.